BUS 4017 Project Management
Wk 14 Continuing with exam review

We all came on different ships but we are in the same boat now.

Martin Luther King Jr.

Agenda

l Review of marks posting on Web CT

l Exam posted prior to Exam

l Exam 15 minute settling in period

l Start Exam 11.15 AM. Watch web site for Room #. Or Rm # will be posted on

Lab. 366 door.

Exam Review

l I will post additional key points to study throughout the week.

l I am marking all week but will post one PowerPoint per day starting April 7.

l I’ll start with another Earned Value sample

Earned value.

l A total budget amount will be given.

l The value of each task will be given

l The value of budgeted amount for a cumulative period will be given

l Compare the value of what is done compared to the cumulative budgeted amount. Don’t compare it to the total amount in these examples

Earned Value

l Multiply the % of what has been done by the budgeted amount, this is your Earned value.

l E.g. I had budgeted a $1000.

l I have completed 70% of the work that was budgeted.

l The Earned value is $700

Earned Value.

l Now if I have spent $1200 to complete the $700 worth of work I have a

l CPI (Cost Performance Indicator) of 700/1200 or 58%

Communication

l When you complete your Communication Matrix make sure you include actual contact information – what you would need to contact that person in the manner they have requested or are available.

l E.G. Phone #, Fax #, Email #, Chat Time and Server, Put it on the line with their name.

l And don’t forget to note if a response is required to what they receive.

l Don’t put letters in the boxes the way you do on a Responsibility Matrix. – write the details

Status Reports - include

l Accomplishments since last meeting

l Cost, schedule and work scope

status and variances compared to the baseline plan and the trends

l Potential problems

l Corrective action planned

l Other opportunities for improvement

l Action assigned and to whom.

l Milestones to be reached before next meeting.

Status Reports – re: layout

l Specify date of report and reporting period

l Specify to whom report is for re: level of reporting detail (Executive vs. Team Member)

l Set up a colour code for overall Status

Red is project in trouble etc.

l Name of specific persons related to completion of specific tasks assigned

e.g Task. Due. Status. Owner.

l Change requests. Tracking #, Description, Impact

l General project data: Completion date, $, Team,

l Client representative and contact info.